{"id":79963,"date":"2025-01-15T13:07:52","date_gmt":"2025-01-15T13:07:52","guid":{"rendered":"https:\/\/wp.sportdata.org\/knowledge-base\/guide-to-running-events-with-set-pro\/"},"modified":"2025-06-10T09:28:42","modified_gmt":"2025-06-10T09:28:42","slug":"guide-to-running-events-with-set-pro","status":"publish","type":"ht_kb","link":"https:\/\/set.sportdata.org\/de\/knowledge-base\/guide-to-running-events-with-set-pro\/","title":{"rendered":"Guide to Running Events with SET Pro"},"content":{"rendered":"
\n
\"\"<\/figure>\n<\/div>\n\n\n

Getting Started<\/h3>\n\n\n\n

This guide is your roadmap to confidently planning and executing events with SET Pro. It covers event planning, hardware, and procedures, with links to step-by-step instructions for setting up and managing your tournaments.<\/p>\n\n\n\n

Maximize your expertise with resources like our Knowledge Base<\/strong> and the SET Pro Demo Platform<\/strong>\u2014a free tool that grants full access to the events platform and SET OVR software, allowing you to practice and refine your skills.<\/p>\n\n\n\n

The SET Pro<\/strong> is an event-based licence that provides access to the events platform<\/strong>, SET OVR<\/strong>, Timing & Scoring<\/strong>, and Video Review<\/strong> software. Your licence is activated when you create an event in your chosen Events Platform.<\/p>\n\n\n\n

Download<\/strong> the SET OVR, video review and SET Scoring app, then sign in to your SET OVR app using your event manager username and password.
<\/p>\n\n\n\n

Running the Event with SET Pro<\/h3>\n\n\n\n

<\/p>\n\n\n\n

Event Preparations<\/span><\/div>
– Prepare event program & bulletin
– Select an Event Platform<\/a> (WKF, WAKO, Ju-jitsu, etc.)
– Create event manager account<\/a>
– Create event online<\/a>
– Determine categories<\/a> details – add new categories<\/a> (online<\/a>), copy categories<\/a> (online<\/a>), edit main data<\/a>, draw mode<\/a>, entry fee<\/a> (online<\/a>) , etc.
– Create accreditation and\/or certificate graphic template
– Design accreditation and certificate graphic digital template (Download Pentaho 7.1<\/a>) or use templates
– Generate Accreditation<\/a> and Certifications & send to print office
– Design venue map (add tech table and scores table)
– Prepare equipment list<\/div><\/div><\/div>
Onsite Registration – Entry Management<\/span><\/div>
– Export online event database & Import on SET OVR software<\/a> (after online registration closes)
– Entry Management<\/a> – register & validate entries onsite (add, remove, change entries categories, status, etc.)
– Weigh-ins – connect electronic scales <\/a>or manually input<\/a> weights.
– Medical checks – writing comments, changing status, tick checkbox
– Final review – confirm status for all participants.<\/div><\/div><\/div>
Tournament Matches & Schedule<\/span><\/div>
– Seeding of Entries<\/a>
– Generate draws<\/a>, point tables<\/a> & save draw records – double check and publish online
– Build matchcaller<\/a> – For match by match planning & convert it into the DTM Timetable
– Create DTM timetable<\/a> – Scheduling by category and pools.
– Export schedules & printouts – DTM, Matchlist, session matchlist<\/a>
– Upload draws, timetable online<\/a>
– Upload pdf versions<\/a> & send links via email system<\/a> with links<\/div><\/div><\/div>
a. Tech Table Setup <\/span><\/div>
– Local area network set up<\/a> – server laptop, router, switch, LAN cables
– Server laptop set up <\/a>
– Configure Windows\/ Mac Os settings (time, date, screen, sound, firewall, windows update, screen saver, power, network)
– Test network latency (delay)<\/a> – 1m\/s or less via ping command
– Import event database<\/a> to SET OVR using local database into Server Laptop – admin mode
– Add new user to local database<\/a> – when working on multiple devices
– In venue results management laptop set up (admin mode) to manage competition data.
– Information system laptop set up<\/a> for warm up screens and\/or LED Wall
– Set up SET PSS <\/a>(live data) & activity monitor<\/a>
Others: secure power sources, set up printer<\/div><\/div><\/div>
b. Scoring Tables Setup<\/span><\/div>
– Connect LAN cables from tech table switch
– Configure Windows\/ Mac settings (time, date, screen, sound, firewall, windows update, screen saver, lock screen, power, network)
– Test network latency (delay)<\/a> – <1m\/s via ping command
– Open software & Log-in to field of play mode <\/a>(tatami\/ring)
– Assign client name (ring 1 etc.) & go to panels to open, main tree, categories, and match caller.<\/a>
– Timing & Scoring<\/a> – configure point panel settings
– Connect to scoreboard interface: monitors or LED walls – turn off sleep mode on tvs
Tip: operator training<\/a>, secure power plugs, and cables. <\/div><\/div><\/div>
c. Scoring Devices Setup<\/span><\/div>
– Tablets<\/strong>
– Sportdata\u00b4s web app & scoring app set up<\/a>
– Third party scoring devices<\/strong> integration<\/strong>
– Weiss Brand kumite scoring clickers<\/a>
– PC Gamepads<\/a>
– Taekwondo Deado PSS TKStrike & KPNP TKDScoring<\/a>
– Schlierf.IT Clicker System <\/a>
– V-scoring systems
– ARBIM Clicker System (Wired)<\/div><\/div><\/div>
Video Review Setup<\/span><\/div>
– Install and set up video review<\/a> software
– Install and configure shuttle express controller<\/a>
– Train Operators<\/a><\/div><\/div><\/div>
Tournament Data Management<\/span><\/div>
– Set up information monitors<\/a>
– Set up live information online<\/a>
– Venue results management: Monitor winners, points, and win types in draws records & address incorrect data input by operators.
– Monitor tournament progression – refresh draw records, compute repechage<\/a>, pool winners<\/a> & distribute.
– Monitor schedule – match durations, identify, and implement corrective actions
– Provide official & scoring operator support
– Prepare draw, matchcaller, schedule for next day and publish (if applicable)
– Generate result book<\/a> & upload document<\/a> to event page
– Backup database<\/a>
– Upload official results online<\/a><\/div><\/div><\/div>
Award Ceremony <\/span><\/div>
– Print Official Results by selection for announcers and award ceremony
<\/a>– Connect Laptop to LED Wall
– Operate the award ceremony manager<\/a><\/div><\/div><\/div><\/div>\n\n\n\n

<\/h2>\n","protected":false},"excerpt":{"rendered":"

Getting Started This guide is your roadmap to confidently planning and executing events with SET Pro. It covers event planning, hardware, and procedures, with links to step-by-step instructions for setting up and managing your tournaments. Maximize your expertise with resources like our Knowledge Base and the SET Pro Demo Platform\u2014a free tool that grants full […]<\/p>\n","protected":false},"author":5,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"ht-kb-category":[488],"ht-kb-tag":[],"class_list":["post-79963","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-getting-started-de"],"acf":[],"_links":{"self":[{"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/ht-kb\/79963","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/comments?post=79963"}],"version-history":[{"count":18,"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/ht-kb\/79963\/revisions"}],"predecessor-version":[{"id":80915,"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/ht-kb\/79963\/revisions\/80915"}],"wp:attachment":[{"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/media?parent=79963"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/ht-kb-category?post=79963"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/set.sportdata.org\/de\/wp-json\/wp\/v2\/ht-kb-tag?post=79963"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}